PRIVACY POLICY

Who We Are

Kiryoku.org, c/o The Kiryoku Dojo, Darenth Community Primary School, Green Street Green Road, Darenth, Kent DA2 8DH. We take the privacy rights of users of the KIRYOKU.ORG platform, applications and website (“Site”) seriously. We are the data controller and we will process your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 and national laws which relate to the processing of personal data (“Data Protection Legislation”).

This privacy policy explains how we process personal data when you use the KIRYOKU.ORG platform as a registered user, when you visit our website or use our applications (including DojoExpert). Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

What Personal Data We Collect And Why We Collect It

Your Data

“Your Data” means any information about you from which you are personally identifiable, including without limitation your name, age, address, role at club, email address and mobile telephone number (and where applicable, your login name and password) and other information from which you can be identified (such as video footage or photographs) which you (or a third party) may disclose to us or otherwise via our Site or applications at any time.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Analytics

We may collect information about your device, including where available your Internet Protocol address, for reasons of fraud protection. We may also collect information about your device’s operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

Contact Forms

Whenever you provide Your Data to us when contacting KIRYOKU.ORG, making a complaint, making an enquiry or for any other reason.

Embedded Content From Other Websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How Long We Retain Your Data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What Rights You Have Over Your Data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where you have provided your consent to the collection, processing and transfer of your personal data, you may withdraw that consent at any time. To withdraw your consent please contact us at info@kiryoku.org.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if the personal data we hold about your changes.

Data protection legislation gives you the right to object to the processing of your personal data in certain circumstances or withdraw your consent to the processing of your personal data where this has been provided. You also have the right to access information held about you and for this to be provided in an intelligible form. If you would like a copy of some or all of your personal data, please send an email to info@kiryoku.org. In certain circumstances we reserve the right to charge a reasonable fee to comply with your request.

Marketing

We may also use Your Data for our legitimate interests including for marketing, market research and related purposes, such as providing you with information about our events or related services via email/post/telephone/text which may be of interest to you.

Your right to opt-out – You have a right to opt-out of receiving any marketing information (from ourselves and/or a third party) at any time. To opt-out of receiving such information you can email us at info@kiryoku.org.

Disclosure Of Your Data To Third Parties

We may disclose Your Data to third parties for our legitimate interests as follows:

    • Visitor comments may be checked through an automated spam detection service.
    • To our employees and agents to administer your on-line account.
    • To payment providers to process online payments for our goods and/or services.
    • IT software providers that host our website, store data and provide other software services on our behalf.
    • HM Revenue and Customs, regulators and other authorities who require reports of processing activities in certain circumstances.
    • Marketing organisations to assist with the distribution of our marketing correspondence.
    • To the Press Association for the purpose of press coverage.
    • Third parties who we may choose to sell, transfer or merge parts of our business or assets. Alternatively, we may seek to acquire other businesses, then the new owners may use your personal data in the same way as set out in this privacy policy.
    • To the police, regulatory bodies or legal advisers in connection with any alleged criminal offence or where We are under a duty to disclose or share Your Data in order to comply with any legal obligation.
    • Social media organisations for their own promotion and marketing purposes (this relates to video footage only and such data will only be shared with your prior consent).

How We Protect Your Data

Data Security

Where we have given You (or where You have chosen) a password which enables you to access certain parts of KIRYOKU.ORG, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

The transmission of information via the internet and mobile networks is not completely secure. Although we will do our best to protect Your Data, we cannot guarantee the security of Your Data transmitted to KIRYOKU.ORG. Any transmission is at your own risk. Once we have received Your Data, we will use strict procedures and security features to try to prevent unauthorised access.

Information you provide to us is stored on our secure servers. We have implemented appropriate physical, technical and organisational measures designed to secure your information against accidental loss and unauthorised access, use, alteration or disclosure. In addition, we limit access to personal data to those employees, agents, contractors and other third parties that have a legitimate business need for such access.

Links To Other Websites

KIRYOKU.ORG may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these when you leave our Site, we encourage you to read the privacy notice/policy of every website you visit.

Changes To Our Privacy Policy

Any changes we may make to this privacy policy in the future will be posted on this page. We encourage you to check this privacy policy from time to time for any updates or changes to the privacy policy. If we would like to use your previously collected personal data for different purposes than those we notified you about at the time of collection, we will provide you with notice and, where required by law, seek your consent before using your personal data for a new or unrelated purpose. We may process your personal data without your knowledge or consent where required by applicable law or regulation.

Contact Us

If You have any questions, comments or requests regarding this policy or how We use Your Data please email info@kiryoku.org. This is in addition to your right to contact the Information Commissioners Office if you are not satisfied with our response to any issues you raise at https://ico.org.uk/global/contact-us.

Privacy Policy last updated: May 2018